Stock takes and kit lists

A stock take is walking round the store ticking things off. It saves as you go, so stopping halfway is fine, and it always says how much of the job is done — “40 of 43 counted” is the difference between a finished job and one somebody walked away from. Not counted is its own state and never reads as missing.

Finishing records what was seen, not what was inspected. Those are different claims: seeing a harness on a shelf is not inspecting it, and inspection dates go in the evidence pack an insurer reads. Finishing also leaves your numbers alone — if you expected twenty palliasses and found eighteen, the inventory still says twenty, because where the other two went is a decision for a person and not something to be quietly written over.

A kit list is what you hand out every time — “the standard weekend”. It is checked against what is actually on the shelf, which is the whole reason it beats the piece of paper it replaces: the paper doesn’t know that eight of the twelve palliasses went out on Friday.

Labels and scanning. Every item can print a QR label for its crate. The code is an ordinary link, so it opens with any phone camera and nobody has to be told to use ours first — and the scanner in here only follows this campsite’s own labels, because a QR code stuck on a box is not something to trust blindly.