Activities and staff

Activities

What you offer, the ratio it needs, and the floor that stops a session running with too few adults.

Big groups, and building a rotation

Split a big booking into groups and build their whole rotation through your activities at once.

The schedule

One row per activity, one column per hour — what's refused outright and what's only ever flagged.

Staff and qualifications

Who works on the site, what they're qualified to run, and what's coming up for renewal.

Permits you issue yourself

Your own sign-off for running the tower, and what happens when a certificate it rests on lapses.

Who’s away, and the rota

Record time off and it flags every session someone's already down for.

Letting instructors roster themselves

Off by default — three settings for how much of the rota your team can fill in themselves.

The jobs board, for instructors from outside

Share a link for freelancers, and what it does and doesn't tell them about your bookings.

Telling instructors what they’re down for

A weekly reminder email, or a calendar link that keeps their sessions up to date on its own.

Volunteers and working parties

Work days helpers sign up to from a link, a reminder the day before, and the hours they give, totalled.

Under 18

Marked on the staff list and the rota, worked out from their date of birth and rechecked every time the page loads.

Who can do what, and who can see what

Owner, Leader, Helper, Viewer — and the four things that can be hidden from any of them.