Reports, and the diary in your own calendar

The Reports page answers what a management committee asks once a year: who came, which fields and buildings were used, what activities ran, and what was invoiced and received. Pick any period, print it, or take each table as a spreadsheet.

Nights are counted in the period they fall in. A camp arriving on 30 August and leaving on 3 September is two nights in August and two in September — so two reports side by side add up to the year, which they would not if the whole camp were filed under the month it started.

“Person-nights” is the busyness number. One group of sixty for a night and six groups of ten for a night are the same load on your water and your toilets; counting bookings would call the first one sixth as busy. Field-nights is the other half — how many field-and-building nights were sold.

Only provisional and confirmed bookings are counted. An enquiry never held the dates and a cancellation never happened.

How full you were. How full, month by month shows each month’s field- and building-nights against every one you could have sold (all the fields and buildings you use now, every night), and how full weekends — Friday and Saturday nights — were against the rest of the week. This year against last compares the year so far with the same dates last year, and what’s booked for the rest of the year with what had been booked by this date last year. A booking that was later cancelled can’t be seen in last year’s figure, so that one may read a little low.

Weekends coming up lists the next twelve weekends and which fields and buildings are still free on each — the quiet ones are worth a mailshot to the groups who came this time last year.

The diary is also a calendar you can subscribe to. On the Staff page, beside each person’s rota link, there is a second link for the whole booking diary. Paste it into Outlook, Google or Apple Calendar once and it keeps itself up to date. It shows who is coming, when and which field — and nothing else, because a calendar link ends up in more places than anybody intends. Replacing somebody’s link replaces both of their feeds, and taking somebody off the staff list stops both.